In professional emails, the phrase “reminding of” is often used to bring someone’s attention back to a task, deadline, or previous conversation. However, repeating the same phrase can make your writing sound repetitive or overly direct. Choosing more precise and polite alternatives can improve your tone, strengthen relationships, and make your communication clearer.
Whether you are following up on a request, highlighting a deadline, or referring to a previous discussion, this guide will help you use better alternatives in a professional setting.
Why Use Alternatives to “Reminding Of”?
In business communication, tone matters. The phrase “I am reminding you” can sometimes sound too direct or even impatient. Using softer or more professional alternatives can:
- Maintain a polite and respectful tone
- Strengthen workplace relationships
- Make your message clearer and more specific
- Show professionalism and emotional intelligence
Now let’s explore effective alternatives you can use in your emails.
10 Professional Alternatives for “Reminding Of”
1. Just a Friendly Reminder
This phrase sounds warm and polite. It is ideal for gentle follow-ups.
Just a friendly reminder that the project proposal is due this Friday.
2. I Would Like to Reiterate
Use this when you want to restate an important point.
I would like to reiterate the importance of submitting the report by the end of the day.
3. As Previously Mentioned
This phrase connects your email to a previous conversation.
As previously mentioned, the client meeting has been moved to 3 PM.
4. I Would Like to Follow Up On
This is a very common and professional way to check on progress.
I would like to follow up on the invoice sent last week.
5. This Is a Gentle Reminder
This option emphasizes politeness.
This is a gentle reminder to complete the compliance training before Monday.
6. Please Keep in Mind
This phrase works well when highlighting important information.
Please keep in mind that the deadline cannot be extended.
7. I Would Like to Bring to Your Attention
Use this when pointing out something important.
I would like to bring to your attention that the budget has been revised.
8. As a Quick Reminder
This works well in short emails.
As a quick reminder, tomorrow’s workshop begins at 9 AM sharp.
9. May I Kindly Remind You
This phrase is formal and polite. It is useful when writing to senior colleagues or clients.
May I kindly remind you to review the attached contract?
10. I Wanted to Check In Regarding
This alternative sounds conversational and less direct.
I wanted to check in regarding the marketing materials we discussed.
Comparison Table: Choosing the Right Phrase
| Phrase | Tone | Best Used For |
|---|---|---|
| Just a friendly reminder | Warm, polite | Deadlines and small tasks |
| I would like to follow up on | Professional, neutral | Checking progress |
| As previously mentioned | Direct, factual | Referring to past discussions |
| Please keep in mind | Firm but polite | Important rules or conditions |
| May I kindly remind you | Formal, respectful | Senior colleagues or clients |
| I wanted to check in regarding | Friendly, conversational | Informal follow-ups |
How to Choose the Best Alternative
When selecting an alternative, consider these factors:
- Your relationship with the recipient (formal or informal)
- The urgency of the message
- The company culture
- The importance of the request
For example, if a deadline is urgent, you might write:
This is a gentle reminder that the submission deadline is today at 5 PM.
If you are contacting a client, a more formal tone may be better:
May I kindly remind you that we are awaiting your approval to proceed.
Common Mistakes to Avoid
- Sounding impatient: Avoid phrases like “I already reminded you.”
- Overusing exclamation marks: Keep the tone professional.
- Being too vague: Clearly state what action is required.
- Forgetting context: Mention the original date or topic when necessary.
For example, instead of writing:
I’m reminding you about the report.
Write:
I would like to follow up on the quarterly report that was due on April 1.
This version is clearer and more professional.
Quick Summary: Key Takeaways
- Using alternatives to “reminding of” improves your professional tone.
- Choose phrases based on formality and urgency.
- “Follow up” works well in most business situations.
- Polite expressions like “gentle reminder” help maintain positive relationships.
- Always be clear about the action you expect.
Conclusion
Professional email communication requires clarity, respect, and the right tone. While “reminding of” is correct, it is often better to use more polished alternatives. Expressions like “just a friendly reminder,” “I would like to follow up,” or “please keep in mind” help you sound confident and professional.
By choosing the right phrase for each situation, you can communicate effectively while maintaining strong and respectful working relationships. Small changes in wording can make a big difference in how your message is received.