11 Ways to Say 'We Regret to Inform You' in a Letter

When writing a letter to deliver unfortunate news or decline a request, it is important to convey empathy and professionalism. The phrase 'We regret to inform you' is commonly used in such situations, but there are alternative expressions you can use to soften the impact and show compassion. Here are 11 ways to say 'We regret to inform you' in a letter:

  1. We are sorry to inform you
  2. Unfortunately, we must inform you
  3. It is with great regret that we inform you
  4. We deeply regret to inform you
  5. Regrettably, we have to inform you
  6. With sincere regret, we inform you
  7. We feel sorry to inform you
  8. Sadly, we have to inform you
  9. We're sorry to say that
  10. It pains us to inform you
  11. We are filled with regret as we inform you

Each alternative phrase conveys a sense of remorse and acknowledges the negative impact of the information being delivered. Let's explore a few examples to better understand their usage:

1. We are sorry to inform you

This phrase shows empathy and regret while delivering the news. It demonstrates that you understand the disappointment or inconvenience it may cause.

Example:

Dear [Recipient's Name],

We are sorry to inform you that your application for the position at our company has been unsuccessful. We appreciate the time and effort you put into the application process, and we truly value your interest in our organization.

...

Sincerely,

[Your Name]

2. Unfortunately, we must inform you

This phrase sets a serious tone but still conveys regret. It captures the necessity of delivering the news despite its negative impact.

Example:

Dear [Recipient's Name],

Unfortunately, we must inform you that due to unforeseen circumstances, we are unable to honor your request for an extension on the deadline. We understand that this may cause inconvenience and we sincerely apologize for any disruption it may cause to your plans.

...

Sincerely,

[Your Name]

By using alternative phrases in your letter, you can express regret and empathy while maintaining a professional tone. Remember to tailor your language to the specific situation and ensure clarity in your communication.


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