Have you ever typed “Per my last email” and wondered whether it sounded helpful—or slightly annoyed? You’re not alone. While the phrase is common in professional communication, it can unintentionally come across as impatient or passive-aggressive. That’s why learning 10 professional alternatives to “Per My Last Email” for polite workplace communication can improve your tone, strengthen relationships, and make your messages more effective.
In today’s fast-paced workplace, emails are often skimmed. A gentle reminder works better than a sharp-sounding reference. According to the Cambridge Dictionary, tone refers to the “manner or attitude” in which something is expressed. Even small wording changes can dramatically shift how your message is perceived. Let’s explore better options you can use right away.
Why “Per My Last Email” Can Sound Negative
Although grammatically correct, “per” means “according to” or “as stated by” (Merriam-Webster defines “per” as “in accordance with”). In business writing, however, the phrase often implies frustration—especially if the recipient simply overlooked your previous message.
Instead of sounding collaborative, it may feel accusatory. The good news? You can maintain clarity while sounding professional and respectful.
10 Professional Alternatives to “Per My Last Email”
1. “As mentioned in my previous email…”
This is one of the safest and most neutral replacements. It references earlier communication without sounding sharp.
Example:
As mentioned in my previous email, the deadline for submitting the report is Friday at 3 p.m.
Why it works: “As mentioned” feels informative rather than corrective.
2. “Just to follow up on my earlier message…”
This phrase signals continuity and patience. It’s especially useful if the recipient may have missed your email.
Example:
Just to follow up on my earlier message, could you please confirm receipt of the contract?
Why it works: “Follow up” focuses on progress, not blame.
3. “I wanted to check in regarding…”
This option sounds conversational and supportive.
Example:
I wanted to check in regarding the marketing proposal I shared last week.
Why it works: “Check in” suggests teamwork.
4. “As noted earlier…”
This is concise and professional, ideal for formal business communication.
Example:
As noted earlier, the budget adjustments require approval before implementation.
Why it works: It sounds factual rather than emotional.
5. “For your reference…”
This phrase works well when restating key information.
Example:
For your reference, I’ve included the timeline discussed in yesterday’s meeting.
Why it works: It’s helpful and service-oriented.
6. “As previously discussed…”
Use this when referring to meetings or conversations, not just emails.
Example:
As previously discussed, we’ll begin the onboarding process on June 1.
Why it works: It reinforces shared understanding.
7. “I’m resending the details below for convenience.”
Instead of pointing out that someone missed your email, simply repeat the information.
Example:
I’m resending the details below for convenience. Please let me know if you have any questions.
Why it works: It eliminates tension entirely.
8. “In case you missed it…”
This phrase acknowledges busy schedules without assigning fault.
Example:
In case you missed it, the updated guidelines are attached here.
Why it works: It shows empathy.
9. “I’d like to reiterate…”
“Reiterate” means to say something again for emphasis. The Oxford Learner’s Dictionary defines it as “to repeat something that you have already said.”
Example:
I’d like to reiterate that the client presentation is scheduled for Thursday.
Why it works: It sounds intentional and clear.
10. “Please see the information below.”
Sometimes the simplest phrasing is best.
Example:
Please see the information below regarding the revised payment terms.
Why it works: Direct, neutral, and professional.
Quick Comparison Table
| Phrase | Best Used When | Tone |
|---|---|---|
| As mentioned in my previous email | Referring directly to a prior message | Neutral |
| Just to follow up | Requesting a response | Polite, proactive |
| I wanted to check in | Gentle reminder | Friendly |
| For your reference | Providing repeated information | Helpful |
| I’m resending the details | Clarifying without blame | Considerate |
Choosing the Right Alternative
When selecting from these 10 professional alternatives to “Per My Last Email” for polite workplace communication, consider three factors:
- Your relationship with the recipient (formal vs. informal)
- The urgency of your request
- The communication history (first reminder or fifth?)
For example, if you’re emailing a senior executive, “As noted earlier” may be more appropriate than “Just checking in.” On the other hand, with a close teammate, “Just to follow up” sounds perfectly natural.
The Chicago Manual of Style emphasizes clarity and courtesy in professional writing. Clear language prevents misunderstandings, while courteous phrasing maintains positive working relationships. Even small adjustments can reduce defensiveness and encourage faster responses.
Extra Tips for Polite Workplace Communication
1. Assume Positive Intent
Most delayed replies happen because people are busy—not careless. Writing with that assumption improves your tone.
2. Offer Solutions
Instead of simply pointing out missing action, make it easier to respond.
Could you please confirm by Thursday? If helpful, I’m available for a quick call tomorrow afternoon.
3. Keep It Brief
Concise emails respect the reader’s time. Long reminders may frustrate rather than motivate.
4. Use a Clear Subject Line
Sometimes the issue isn’t tone—it’s visibility. A subject like “Reminder: Budget Approval Needed by Friday” increases clarity.
Final Thoughts
Mastering 10 professional alternatives to “Per My Last Email” for polite workplace communication can dramatically improve your professional image. While the original phrase isn’t wrong, it often carries unintended emotional weight. Replacing it with clearer, more considerate language strengthens teamwork and reduces friction.
Remember: effective workplace communication isn’t just about accuracy—it’s about tone. By choosing phrases like “Just to follow up,” “As previously discussed,” or “I’m resending the details for convenience,” you show professionalism, patience, and respect.
In business writing, small wording choices make a big difference. Choose wisely, and your emails will not only be read—they’ll be appreciated.
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