When you need to let your colleagues or clients know that you will be unavailable, it's important to do so in a professional manner. Instead of simply saying 'I will be out of office,' you can use alternative phrases that convey the same message while maintaining a professional tone. Here are 10 professional ways to say 'I will be out of office':
- I will be away from the office
- I will be out of the office
- I will be on vacation
- I will be taking time off
- I will be out of town
- I will be unavailable
- I will be off-site
- I will be out of reach
- I will be out of the office attending a conference
- I will be out of the office for personal reasons
Each of these phrases can be used to communicate your absence professionally. Here are some examples to help you understand how to use these phrases:
1. I will be away from the office
This phrase can be used when you will be physically away from the office but still available for remote work or contact. It conveys that you will not be physically present but can still attend to work responsibilities.
Example:
Dear Team,
I wanted to let you know that I will be away from the office from [date] to [date]. However, I will be available via email and phone during this time and will respond to any urgent matters as soon as possible.
Thank you for your understanding.
Best regards,
[Your Name]
2. I will be out of the office
This is a straightforward and commonly used phrase to inform others of your absence. It indicates that you will not be in the office and may not be available for immediate contact.
Example:
Hi,
I wanted to let you know that I will be out of the office from [date] to [date]. If you need immediate assistance, please contact [alternative contact person]. Otherwise, I will respond to your email as soon as I return.
Thank you for your understanding.
Kind regards,
[Your Name]
3. I will be on vacation
This phrase specifically indicates that you will be taking time off for leisure or rest. It implies that you will not be available for work-related matters during this period.
Example:
Dear Team,
I hope this email finds you well. I wanted to inform you that I will be on vacation from [date] to [date]. During this time, I will not be checking emails or taking work-related calls. If you have any urgent matters, please contact [alternative contact person].
Thank you for your understanding and I will respond to your email upon my return.
Best regards,
[Your Name]
4. I will be taking time off
This phrase can be used to communicate a general absence from work without specifying the reason. It indicates that you will not be available during the specified period.
Example:
Hello,
I wanted to inform you that I will be taking time off from [date] to [date]. During this period, I will not be available for work-related tasks. If you have any urgent matters, please contact [alternative contact person].
Thank you for your understanding and I will respond to your email upon my return.
Kind regards,
[Your Name]
5. I will be out of town
This phrase indicates that you will be traveling and will not be in the office. It suggests that you may not have access to work-related resources or be able to attend to work matters immediately.
Example:
Hi Team,
I hope this email finds you well. I wanted to inform you that I will be out of town from [date] to [date]. During this time, I will not have access to work emails or be able to attend to work matters. If you need immediate assistance, please contact [alternative contact person].
Thank you for your understanding and I will respond to your email upon my return.
Best regards,
[Your Name]
6. I will be unavailable
This phrase can be used to indicate that you will not be available for any work-related contact or tasks during the specified period. It does not provide specific information about your whereabouts.
Example:
Dear colleagues,
I wanted to inform you that I will be unavailable from [date] to [date]. I will not be checking emails or taking work-related calls during this time. If you have any urgent matters, please contact [alternative contact person].
Thank you for your understanding and I will respond to your email upon my return.
Kind regards,
[Your Name]
7. I will be off-site
This phrase suggests that you will be working from a location other than the office. It indicates that you may not be physically present but will still be available for work-related tasks.
Example:
Hello Team,
I wanted to let you know that I will be off-site from [date] to [date]. During this time, I will be working remotely and will be available via email and phone. Please feel free to reach out to me for any work-related matters.
Thank you for your understanding.
Best regards,
[Your Name]
8. I will be out of reach
This phrase can be used to indicate that you will not be easily reachable during the specified period. It suggests that you may not be available for immediate contact or response.
Example:
Dear Team,
I hope this email finds you well. I wanted to inform you that I will be out of reach from [date] to [date]. During this time, I will not have access to work emails or calls. If you have any urgent matters, please contact [alternative contact person].
Thank you for your understanding and I will respond to your email upon my return.
Kind regards,
[Your Name]
9. I will be out of the office attending a conference
This phrase indicates that you will be absent from the office specifically to attend a conference or professional event. It conveys that you will not be available for work-related tasks during this period.
Example:
Hi,
I wanted to inform you that I will be out of the office attending a conference from [date] to [date]. During this time, I will not be available for work-related matters. If you have any urgent issues, please contact [alternative contact person].
Thank you for your understanding and I will respond to your email upon my return.
Best regards,
[Your Name]
10. I will be out of the office for personal reasons
This phrase indicates that you will be absent from the office for personal reasons, without specifying the exact nature of those reasons. It conveys that you will not be available for work-related matters during this period.
Example:
Dear Team,
I hope this email finds you well. I wanted to inform you that I will be out of the office for personal reasons from [date] to [date]. During this time, I will not be checking emails or attending to work-related tasks. If you have any urgent matters, please contact [alternative contact person].
Thank you for your understanding and I will respond to your email upon my return.
Best regards,
[Your Name]
These alternative phrases provide you with various ways to communicate your absence from the office in a professional manner. Choose the phrase that best suits your situation and make sure to include any necessary details, such as alternative contact information or your availability for remote work. By using these professional phrases, you can maintain effective communication while being away from the office.
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